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Which Bibliographic Product Should I Choose?

Choosing a bibliographic product is mostly a matter of personal choice. What one person finds an indispensable feature, another will see as a limitation. Choosing the correct product is crucial, given that you will be using it frequently in your research and writing, whilst also using it to store important references and share these with other researchers, writers and colleagues.

We offer three desktop bibliographic software products:


Each of these packages allows you to create a database of reference information, which can be used to create formatted bibliographies in Microsoft Word. All three packages allow you to import information from online databases through a text file or a direct connection (via z39.50 protocol), as well as being able to manually enter reference data. You can save your reference databases to any location on your computer or network, and the number of databases you can create is limitless.

The key functions common to all three packages (namely the ability to store, search, download and use references) will save you a great deal of time when managing information, making work both more efficient and more effective.

Ultimately, which you choose is a matter of personal preference. Among the factors that will influence your choice are which best suits your way of working, what your colleagues use and recommend, and which is more standard in your department or institution.

There are, however, a number of important differences between these three desktop bibliographic software products, and it is important to take these into account when choosing which one is right for you. Click on the links above to read about them, and see our Bibliographic Software Comparison Chart.

 

We also offer these related bibliographic software tools:

    EndNote Web


    EndNote Web is a Web-based bibliographic referencing tool, included with EndNote site licences and also available to academic institutions and other organisations on an annual licence basis (it is not available to individual users). It is ideal for undergraduate and further education students who do not require the full power and flexibility of EndNote, providing them with the tools to help them write professional essays, papers and dissertations that contain correctly formatted citations and bibliographies.

Select one of the bibliographic software products on the left to see how it can help you.
EndNote

EndNote is best used by individual writers and researchers who want to create a personal library of reference information for their own use. EndNote is the most intuitive of the packages and is widely used by post-graduate students, lecturers, researchers and writers from all disciplines.

Whilst it is possible for an EndNote library to be shared, it is important to note that it is not possible to have more than one user editing the database at any one time. You can save your EndNote library to a shared location (e.g. network drive), which will allow multiple users to open, search and use the references with Microsoft Word. However, it will not be possible for anyone to edit the database, unless they are the only person who has it open at the time. Should you require multiple users to be able to edit the same database at the same time, we would recommend Reference Manager.

EndNote is the only one of the three packages which allows you to embed actual files into your reference library, instead of linking to them via a filepath. For example, you could have a reference for a government report, for which you have downloaded the full article in Word or PDF format. EndNote allows you to attach the file to the reference, so you can open the file to view at a later date. You can also insert pictures and charts to create figure lists in Microsoft Word. This functionality makes EndNote ideal for anyone who has a large number of files which need to be catalogued.

RTF Document Scan allows you to use any word processor capable of saving files in RTF format to create properly formatted papers. This benefits users who do not have Microsoft Word installed on their machines and wish to use other Word Processors such as Microsoft Works, AppleWorks or WordPerfect.

EndNote is compatible with Windows and Macintosh systems - the databases you create in Windows can be opened and edited by Macintosh users and vice-versa. Of the three packages, EndNote is the only one which allows you to download your references to a compatible Palm device.

To find out more about EndNote, click here.

Reference Manager

Reference Manager is most commonly used by people who want to share a central database of references and need to have multiple users adding and editing records at the same time. You can specify whether users are allowed to make edits to the database - EndNote and ProCite do not offer this functionality.


Should you wish to share your reference collection with a wider audience (including people without Reference Manager), Reference Manager Web Publisher allows you to publish your reference databases to an intranet or internet site. This allows anyone with a web browser to search and download references into their own bibliographic software. It is possible to password protect your site and also allow others to edit the reference information. Click here to see our example site. Web Publisher includes everything you need to interact with SOAP and WSDL standard services. Reference Manager enables an individual to post databases to the Web in seconds, and organisations to integrate reference collections into their own enterprise portals.

Reference Manager offers different in-text citation templates for each Reference Type. When writing papers, you may want to have a different in-text citation style depending on the reference type you are citing, or journal you are writing for. For example, if you insert a reference for a Book which appears as (Smith, 1999), using Reference Manager you can also insert a reference for a Journal, and it could appear differently, e.g. Smith, 1999 (without the brackets). EndNote only allows one or the other and all reference types must follow the same template.

A concurrent metering utility is provided with Reference Manager, which provides a way of managing the number of Reference Manager licenses being used at any one time (EndNote and ProCite do not allow this).

Both Reference Manager and ProCite allow you to place a check next to references, instead of the EndNote method of highlighting them. Checked references can then be assigned to groups, globally edited, copied, moved and cited and so on - at the same time.

In addition, Reference Manager also allows you to use synonyms within your database. For example, you could specify that "Animal" is a synonym of "Animals", so that when you search your references for "Animal", references containing "Animals" are also returned.

Reference Manager is only compatible with Windows machines.

To find out more about Reference Manager, click here.

ProCite

ProCite is generally used by librarians who wish to create a catalogue of references which include groups of records relating to a particular topic or theme.

ProCite allows you to capture information from web pages and create a record in your database containing the salient information from the site. This is useful when dealing with non-bibliographic websites (e.g. news pages), where you need to quickly enter the title and URL of the site in question. You can also specify an unlimited number of workforms, which are essentially templates for entering information and customising the fields available within your database.

Both ProCite and Reference Manager allow you to place a check next to references, instead of the EndNote method of highlighting them. Checked references can then be assigned to groups, globally edited, copied, moved and cited etc.. at the same time.

To find out more about ProCite, click here.

Training

We run regular Training Courses for EndNote and Reference Manager. These are designed to provide you with practical, hands-on experience and bring you up to speed quickly, so you get the most out of the software and maximise the productivity benefits to be had from your investment.

Both basic and more advanced hands-on Training Courses, each lasting a full day and delivered by our expert trainers, are held at our comfortable, purpose-built training centre in Letchworth, Herts., UK; and in Frankfurt, Hamburg, Cologne and Munich in Germany. We can also deliver Training Courses at your site. If you require training or a refresher on one or two specific aspects of EndNote or Reference Manager, our modular online training is also available.

To find out more about training, click here.

EndNote Web

EndNote Web is a Web-based research and writing tool designed to help students and researchers through the process of writing a research paper. Members of academic establishments with an EndNote Web licence (or an EndNote CHEST licence, which now includes EndNote Web) can search ISI Web of Knowledge, PubMed and hundreds of other online libraries for relevant literature references, import them into their own Web-based library of references, and format in-text citations and bibliographies automatically.

EndNote Web does not have the full functionality of EndNote, and is more suitable to undergraduate and further education students. However references can be imported directly from EndNote Web into EndNote itself, making it a useful complement to postgraduate students and professional researchers who can access, store and manage references when away from their own desks and import them later into EndNote.

EndNote Web is now included in EndNote site licences. It is also available on an annual subscription, site licence basis to Colleges of Further Education and other academic establishments that do not need a full EndNote licence. EndNote Web is not designed for single-user purchase.

To find out more about EndNote Web, click here.

RefViz

RefViz is a text-analysis software package which allows you to obtain an unbiased 'at a glance' view of your reference collection. Typical users would include researchers who need to identify how particular themes and concepts are related within a specific subject area. You can use RefViz to analyse your existing reference collection to identify the main areas of research, as well as discovering areas which are not covered by existing literature.

Using RefViz, you can search for references by linking directly to hundreds of databases via z39.50 protocol.

RefViz is best used in conjunction with EndNote, Reference Manager or ProCite, so that you can send references directly from within these packages, and export references of interest into your personal collection for use when writing your papers.

RefViz is available for Macintosh and Windows.

To find out more about RefViz, click here.

BookWhere

BookWhere is an easy-to-use bibliographic search tool designed for librarians and cataloguers. BookWhere Academic is ideally suited to researchers and students, and others (not necessarily academics!) looking for an effective cataloguing and online database searching tool. Both packages are perfect for the ongoing cataloguing of new library material and references.

Both BookWhere and BookWhere Academic allow users to simultaneously search thousands of libraries and related databases (z39.50 compatible), including academic, public and national collections worldwide. Providing a single interface to these resources, the software also sorts and analyses results to help you find exactly what you are looking for.

Using BookWhere, bibliographic records can be exported in a MARC communications format for subsequent loading to a local library system - or alternatively to the companion product MARC Notepad for editing or adding local holdings prior to loading. You can also add the bibliographic records to your EndNote, Reference Manager or ProCite database.

BookWhere is only compatible with Windows machines.

To find out more about BookWhere, click here.
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Adept Scientific A/S | Produktionsvej 26 | DK-2600 | Glostrup | Danmark | Tel: +45 48 25 17 77